General rental terms and conditions

1. Definitions

1. The term 'landlord' refers to de-ruimte in Amstelveen.

2. The term 'tenant' refers to the individual or legal entity that has entered into a usage agreement with the landlord.

3. The 'usage agreement' is the contract between tenant and landlord, under which the tenant rents de-ruimte one or more times, either once or consecutively.

4. 'De-ruimte' refers to the hall itself including the kitchen and bathroom, as well as the front area including the covered pavilion, which the landlord offers to tenants.

5. A deposit is defined as payment of half of the agreed rental amount.

6. Cancellation refers to the termination of the usage agreement.

2. Rental request and confirmation: reservation & deposit

1. All offers made by the landlord are without obligation, meaning that the landlord's commitment only arises when the usage agreement (reservation confirmation & guide) has been sent by email to the tenant.

2. By submitting a rental request to de-ruimte in Amstelveen, the tenant confirms that they are aware of and agree to these general rental terms and the house rules.

3. Users do not acquire rental rights, even after using or renting the space for multiple years.

4. Users may not sublet or lease the reserved spaces to third parties.

5. The reservation is valid once the agreed deposit has been paid. The deposit is 50% of the final rental amount and must be paid within 3 business days after invoicing.

5.1 For reservations made less than 2 weeks before the start date, the full rental amount is required as the deposit.

3. Cancellation

1. Cancellations must be made in writing, via email or app.

2. For cancellations of single rental agreements, the tenant pays 50% of the unused hours or half-days, i.e., the deposit is non-refundable.

3. Cancellation of a single rental agreement is possible up to 2 weeks before the start of the activity. After that, the full rental amount is due.

Exception: If an activity must be cancelled within 2 weeks before the start due to the organizer's illness (unknown at the time of booking), half the rental amount is still due upon presentation of a medical certificate.

4. Payment

1. The invoice for a usage agreement includes charges for space rental and/or additional services.

2. The deposit is invoiced in advance and must be paid within 3 business days. The deposit (50% of the total rent up to 2 weeks before the rental start) serves as the reservation confirmation and from that point the space is considered officially rented.

3. The remaining rental amount is invoiced after the activity and must be paid within 2 weeks.

4. For reservations made less than 2 weeks before the activity, the full rental amount is charged as the deposit.

5. Termination of the agreement

The landlord may immediately terminate the usage agreement if:

1. The tenant fails to meet their obligations as set out in the usage agreement or rental terms;

2. The tenant provides incorrect information or withholds relevant information from the landlord;

8. The landlord may or may not be liable for any form of compensation.

6. Liability

1. The landlord cannot be held liable in any way by the tenant or users, whether for material damage occurring on the premises or damage resulting from activities organized by tenants or materials used by tenants (such as chairs, yoga mats, etc.).

2. The tenant is liable to the landlord for any damage to the rented space caused by the tenant or persons present with the tenant's permission.

3. The tenant shall, to the landlord's satisfaction, ensure insurance covering the risks arising from the above-mentioned liabilities.

7. House rules

1. De-ruimte is a shoe-free space and candles are not permitted for safety reasons. Users must leave the space as they found it.

2. Vacuuming is required. If the kitchen has been used, cups and similar items must be washed and put away, and the kitchen left tidy. The bathroom must be cleaned and left neat using the provided cleaning supplies.

3. Regarding furnishings: chairs, mats, and other items must be returned to their original places. Lights and candles must be turned off and windows closed.

4. If the user finds the space untidy or dirty before the activity, they must inform the landlord.

5. If the landlord deems cleaning or other work necessary after an activity to restore the space for use, the costs will be charged to the tenant, as well as any damage to furnishings or equipment.

6. The user is responsible and liable for the behavior of their clients/participants and must ensure they do not cause noise or other disturbances and respect neighbors' privacy.

8. Force majeure

1. Generally, no rights can be derived from the rental confirmation if the landlord cannot provide the space due to force majeure (e.g., fire, building defects, noise disturbances, heating problems, scheduling issues, etc.).

2. The landlord will, in consultation with the tenant, try to find a solution for the problem.

9. Applicable law in case of disputes

1. Dutch law applies to any disputes between landlord and tenant.

2. Any disputes will be submitted to the competent court in the landlord's place of residence.