General rental terms and conditions

1. Definitions

1. The landlord refers to de-ruimte located in Amstelveen.

2. The tenant refers to the natural person or legal entity that has entered into a user agreement with the landlord.

3. The user agreement refers to the contract between tenant and landlord, whereby the tenant rents de-ruimte one or multiple times, either once or consecutively.

4. De-ruimte refers to the hall itself, including the kitchen and bathroom, as well as the front area including the covered pavilion, which the landlord offers to tenants.

5. A deposit refers to payment of half of the agreed rental amount.

6. Cancellation refers to the termination of the user agreement.

2. Space rental request and confirmation: reservation & deposit

1. All offers made by the landlord are non-binding, meaning there is no obligation on the landlord's part until the user agreement (reservation confirmation & guide) has been sent by email to the tenant.

2. By submitting a space rental request to de-ruimte in Amstelveen, the tenant acknowledges being informed of and agrees to these general rental terms and conditions and the house rules.

3. Users do not acquire rental rights, even if they use/rent the space for multiple years.

4. Users may not sublet or lease the reserved spaces to third parties.

5. The reservation is valid once the agreed deposit has been paid. The deposit amounts to 50% of the final rental fee and must be paid within 3 business days after invoicing.

5.1 For reservations made less than 2 weeks before the start date, the full rental amount is due as a deposit.

3. Cancellation

1. Cancellations must be made in writing, via email or app.

2. For cancellations of a user agreement for individual rentals, the tenant pays 50% of the unused hours or half-days, i.e., the deposit, which is non-refundable.

3. Cancellation of a user agreement for individual rentals is possible up to 2 weeks before the start of the activity. After that, the full rental amount is due.

Exception: If the activity is canceled within 2 weeks before the start due to the organizer's illness (unknown at the time of booking), half of the rental fee is still owed, provided a medical certificate is submitted.

4. Payment

1. The invoice for a user agreement consists of an amount for space rental and/or additional services.

2. The deposit is invoiced in advance and must be paid within 3 business days. The deposit (50% of the total rental amount up to 2 weeks before rental start) serves as the reservation confirmation, and from that moment, the space is considered officially rented.

3. The remaining rental amount is invoiced after the activity and must be paid within 2 weeks.

4. If the reservation is made within 2 weeks of the activity start, the full rental amount is charged as the deposit.

5. Termination of the agreement

The landlord may immediately terminate the user agreement if:

1. The tenant fails to meet obligations as set out in the user agreement or rental terms;

2. The tenant provides false information or withholds accurate information from the landlord;

8. The landlord may or may not be liable for any form of compensation.

6. Liability

1. The landlord cannot be held liable under any circumstances by the tenant or users. This applies to any material damage resulting from staying in de-ruimte, as well as damage caused by activities organized by tenants or materials used by tenants (e.g., chairs, yoga mats, etc.).

2. The tenant is liable to the landlord for all damage to the rented space caused by the tenant's own fault or by persons present with the tenant's permission.

3. The tenant must ensure, to the landlord's satisfaction, that insurance covers the risks arising from the liabilities mentioned above.

7. House rules

1. De-ruimte is a shoe-free zone, and candles are not permitted for safety reasons. Users must leave the space in the same condition and arrangement as they found it.

2. Vacuuming is required. If the kitchen is used, cups and similar items must be washed, put away, and the kitchen left tidy. The bathroom must be cleaned and left neat using the provided cleaning supplies.

3. Regarding furnishings: chairs, mats, and other items must be returned to their original places. Lights and candles must be turned off, and windows closed.

4. If the user finds the space in a disorderly or dirty state before the activity, they must inform the landlord.

5. If the landlord deems cleaning or other work necessary after an activity to make the space ready for use, costs will be charged to the tenant, as well as any damage to furnishings or equipment.

6. The user is responsible for the behavior of their clients/participants and must ensure they do not cause noise or other disturbances and respect neighbors' privacy.

8. Force majeure

1. Generally, no rights can be derived from the rental confirmation if the tenant cannot use the space due to force majeure (e.g., fire, building defects, noise disturbance, heating problems, scheduling issues, etc.).

2. The tenant will try, in consultation with the landlord, to find a solution for the problem.

9. Applicable law in case of disputes

1. Dutch law applies to disputes between landlord and tenant.

2. Any disputes will be submitted to the competent court in the landlord's place of residence.